The efficient running of any business relies heavily on the organisation and effective storage of paperwork. Industry figures suggest that an average of four hours per employee per working week are spent looking for files and documents that have either been misfiled, or are simply mislaid under a pile of other papers on someone’s desk. This is a frustrating situation for staff and a financial nightmare for the business. Time spent seeking out documents and files is unproductive and therefore costly.
It is a situation that can easily be reversed with the implementation of document storage systems. Here at BiGDUG we offer great value office shelving with A4 file holders included in the kits. This type of file storage is perfect for paperwork that may need to be accessed regularly. Decide on a filing system appropriate to your business and ensure that all staff are conversant with the chosen structure.
For documents that need to be retained but not accessed regularly, archive storage provides the ideal solution. Archive shelving combined with cardboard storage boxes is an inexpensive way to keep paperwork and files safely stored for years. Ensure that most recently archived material is stored towards the front of the unit, where it may still need to be accessed for audits. Clearly mark each box with its contents to allow files to be located quickly should they be needed at any time in the future.
Investing a little time and money on effective storage, shelving and file systems now will pay dividends many times over in the long run.
